Video Conferencing for Businesses: How To Set Up And Use

For many businesses the latest technological advancement is the use of video conferencing which can allow you to speak to people not only in your office during meetings but with people all over the world thanks to the power of the internet (and video conferencing software and a webcam).

In this post I'm going to do a step by step guide on how to effectively set up video conferencing in your very own business.

Firstly you'll need to get the following equipment otherwise you won't be able to have access to this valuable business resource:

• Video Conferencing Software e.g. GoToMeeting (May be expensive depending on the businesses financial costs)
• A few webcams subject to how many people you may have in a video conferencing meeting at a time
• Multiple computers or monitors so you can see the other colleagues
• Microphones may be necessary if the people who aren't in the room don't have a very good sound feature on their laptop or computer

Once you have acquired the correct hardware and software you have to follow the next steps to insure your business is ready to host video conferencing meetings with no technical issues or faults

Step 1) Download your choice of video conferencing software and make sure it's eligible to use on your computers/laptops and make sure all the features you'll need it for work

Step 2) Test your internet connection in the building to make sure the signal is strong enough to successfully support a video conference call especially in different countries (could ask a member of your team who lives in a different area to test it out to see the results)

Step 3) Make sure your webcams are all working before you try to make a conference call as it wouldn't be good to have a video conferencing call without the video. Test them out by just plugging it into your computer and seeing if your face comes up on the computer's screen

Step 4) Audio is an important feature of video conferencing so checking you're being heard is a key step in setting your business up for this type of technology, so test out your microphones or inbuilt internal microphone works by recording your voice and seeing if it plays back in a good quality.

If you have followed all of the information I have provided in this guide you should be able to now supply your workers with the correct equipment and your business will be capable of hosting video conferencing meetings where you will be able to see facial expressions and body language of your staff so you can truly see how they feel about your ideas and implications for the business

I hope this guide was useful for you so now you can be a successful business which is ready to host video conferencing calls for a long time to come.

http://www.dnp-screens.com/DNP08/Segmenter/Conference-room/Cases/Video-Conferencing.aspx

If you have any other questions comment below and I will help you out the best I can.